June 26, 2001

Mr. Miles K. Risley
Senior Assistant City Attorney
City of Victoria Legal Department
P.O. Box 1758
Victoria, Texas 77902-1758

OR2001-2701

Dear Mr. Risley:

You ask whether certain information is subject to required public disclosure under chapter 552 of the Government Code. Your request was assigned ID# 148828.

The City of Victoria (the "city") received a request for the City of Victoria 2001 Spring Softball League co-ed roster and the scorecard for a softball game played on March 21, 2001. You state that you have released the scorecard and a redacted copy of the roster to the requestor. You assert that the redacted information is excepted from disclosure under section 552.117 of the Government Code. We have considered the exception you claim and reviewed the submitted documents.

Section 552.117 excepts from disclosure the home addresses and telephone numbers, social security numbers, and family member information of current or former officials or employees of a governmental body who request that this information be kept confidential under section 552.024. Whether a particular piece of information is protected by section 552.117 must be determined at the time the request for it is made. See Open Records Decision No. 530 at 5 (1989). Therefore, the city may only withhold information under section 552.117 on behalf of current or former officials or employees who made a request for confidentiality under section 552.024 prior to the date on which the request for this information was made. For those employees who timely elected to keep their personal information confidential, the city must withhold the employees' home addresses and home telephone numbers. The city may not withhold this information under section 552.117 for those employees who did not make a timely election to keep the information confidential. The requested records also contain information that is excepted from disclosure under section 552.117(2). Under section 552.117(2), the city must withhold those portions of the records that reveal a peace officer's home address and home telephone number. You state that the redacted information relates to those employees who have timely elected to keep their personal information confidential under section 552.024, or which relates to personal information of peace officers employed by the city. Therefore, we agree that the city may withhold the redacted information for the employees' home addresses and home telephone numbers.

However, we note that the city has also redacted the business telephone number of one of the city's employees. An employee's business telephone number is not excepted form disclosure under section 552.117 and therefore must be released.

This letter ruling is limited to the particular records at issue in this request and limited to the facts as presented to us; therefore, this ruling must not be relied upon as a previous determination regarding any other records or any other circumstances.

This ruling triggers important deadlines regarding the rights and responsibilities of the governmental body and of the requestor. For example, governmental bodies are prohibited from asking the attorney general to reconsider this ruling. Gov't Code § 552.301(f). If the governmental body wants to challenge this ruling, the governmental body must appeal by filing suit in Travis County within 30 calendar days. Id. § 552.324(b). In order to get the full benefit of such an appeal, the governmental body must file suit within 10 calendar days. Id. § 552.353(b)(3), (c). If the governmental body does not appeal this ruling and the governmental body does not comply with it, then both the requestor and the attorney general have the right to file suit against the governmental body to enforce this ruling. Id. § 552.321(a).

If this ruling requires the governmental body to release all or part of the requested information, the governmental body is responsible for taking the next step. Based on the statute, the attorney general expects that, within 10 calendar days of this ruling, the governmental body will do one of the following three things: 1) release the public records; 2) notify the requestor of the exact day, time, and place that copies of the records will be provided or that the records can be inspected; or 3) notify the requestor of the governmental body's intent to challenge this letter ruling in court. If the governmental body fails to do one of these three things within 10 calendar days of this ruling, then the requestor should report that failure to the attorney general's Open Government Hotline, toll free, at 877/673-6839. The requestor may also file a complaint with the district or county attorney. Id. § 552.3215(e).

If this ruling requires or permits the governmental body to withhold all or some of the requested information, the requestor can appeal that decision by suing the governmental body. Id. § 552.321(a); Texas Department of Public Safety v. Gilbreath, 842 S.W.2d 408, 411 (Tex. App.--Austin 1992, no writ).

Please remember that under the Act the release of information triggers certain procedures for costs and charges to the requestor. If records are released in compliance with this ruling, be sure that all charges for the information are at or below the legal amounts. Questions or complaints about over-charging must be directed to Hadassah Schloss at the General Services Commission at 512/475-2497.

If the governmental body, the requestor, or any other person has questions or comments about this ruling, they may contact our office. Although there is no statutory deadline for contacting us, the attorney general prefers to receive any comments within 10 calendar days of the date of this ruling.

Sincerely,

Yen-Ha Le
Assistant Attorney General
Open Records Division
YHL/dkb/sdk
Ref: ID# 148828
Enc. Submitted documents

c: Mr. Ron Moreno
3002 S. Laurent
Victoria, Texas 77901
(w/o enclosures)

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